GenDocX is aimed at work where Word is the primary deliverable. The common tasks and preparation tips below help you organize your input materials more clearly. For the actually uploadable formats, size limits, and parsing capabilities, follow the current product interface.
Contracts and agreements
Suitable tasks include filling contract templates, organizing scopes of service from project materials, updating party information, or revising the text and formatting of existing contracts.
- Common fields: party information, contract term, amounts, payment arrangements, scope of service, deliverables, and signing areas.
- What to prepare: the contract template, party information, quotations, project descriptions, or confirmed terms.
- Prompt: Fill the contract template from the party information and quotation. Keep the clauses already in the template; list anything the materials don’t provide as items to confirm instead of writing it in yourself.
Note: AI can help organize documents, but it cannot replace review of contract terms and legal validity by a qualified legal professional.
Forms and data-collection sheets
Forms usually contain labels, blank fields, options, and table cells. State which source provides each field’s information, and which options have already been confirmed.
- Common tasks: registration forms, expense reports, checklists, surveys, and intake forms.
- What to prepare: the form to fill, plus a spreadsheet or written notes containing the field data.
- Prompt: Fill the Word form from this Excel file. Leave fields with no data blank, and check that date and amount formats are consistent.
Applications and official documents
Documents such as applications, request memos, and situation reports need to balance completeness of information, hierarchical structure, and fixed formats. When providing a reference document, separate its role as a format sample from the facts of the new task.
- Common content: title, addressee agency, body, attachment notes, sign-off, and date.
- What to prepare: writing points, factual basis, attachment list, and a format sample.
- Prompt: Draft a request memo from this material, formatted according to the structure of the reference document. Do not invent budgets, approval opinions, or unconfirmed facts.
Certificates and proof documents
These documents usually have a fixed layout and contain information such as names, reference numbers, dates, qualifications, or issuing bodies. When filling them in, double-check numbers, proper nouns, and validity periods in particular.
- Common tasks: certificates, completion certificates, qualification documents, authorization letters, and license-related materials.
- What to prepare: verified names, reference numbers, qualification information, issuing bodies, and dates.
- Prompt: Fill in the certificate from the template. Verify names, reference numbers, and dates item by item; leave missing information blank and list it.
Reports and business documents
Reports may contain summaries, sections, data tables, charts, and conclusions. If data comes from Excel or multiple sources, state the counting method, time range, and sources.
- Common tasks: project status reports, test reports, inspection reports, business analysis, and compliance reports.
- What to prepare: data tables, project records, test results, existing reports, or a writing outline.
- Prompt: Generate a Word test report from the test records and defect statistics. Keep the original numbers, summarize defects by severity, and mark any conclusion that cannot be confirmed from the materials as to be confirmed.
Resumes, proposals, and format conversion
You can also ask GenDocX to organize your experience following a reference resume, generate proposals from project materials, or turn supported text formats into Word.
Prompts you can try
- “Organize my experience following the layout of this resume. Do not add work experience, skills, or education I haven’t provided.”
- “Convert this Markdown into Word, keeping heading levels and tables, and add a table of contents for the sections.”
- “Fix the unreasonable pagination and broken tables in this report without rewriting the body text.”
Tips for preparing input files
- Use clear file names so they’re easy to refer to in instructions.
- Explain the role of each file, and say which source is authoritative when information conflicts.
- Text in scans or images may not be fully recognized; verify key fields manually.
- When a fixed format is required, upload a reference file or describe the fonts, headings, tables, and pagination requirements.
- Upload only what the task needs, and check personal information in the output files.